Bill your clients. Keep your margins.
Stop managing retainers in spreadsheets and sending PDFs over email. Nobevra is the agency billing software that automates monthly invoices, tracks project overages, and gets you paid 14 days faster through white-label client portals.
No credit card required · Free plan available · Cancel anytime
14 Days
Faster payments
0
Forgotten retainers
$45k+
Recovered scope creep
Agency Retainer Engine
Automated billing cycle
Total Retainers Active
24
Monthly MRR
$124K
The "quick changes" that are silently killing your agency's margins.
When your project management is disconnected from your billing, scope creep is inevitable. A client asks for a "quick revision" on Slack. Your designer spends two hours on it.
Because there is no immediate way to log that overage to an invoice, the work goes unbilled. You eat the cost to keep the client happy.
If a 5-person agency misses just 4 billable hours a week at $150/hr, they are losing $31,200 a year. That is a junior employee's salary lost to bad tooling.
The cost of disconnected billing
Unlogged revisions
Creative agencies lose an average of 15% of their potential billable hours because out-of-scope requests aren't easily added to the final invoice.
$31,200/year "Scope Creep Tax"
It doesn't feel like much in the moment, but 4 lost hours a week completely erodes the profit margin on your retainer contracts.
Delayed cash flow
When project delivery and invoicing are handled in different systems, invoices get sent late. Late sends mean late payments.
Why traditional invoicing fails creative agencies.
Agencies don't just sell products; they sell time, expertise, and ongoing relationships. Your billing stack needs to reflect that.
Accounting software (like QuickBooks)
These tools are built for accountants to balance ledgers, not for creative agencies to manage retainers. They are clunky, overly complex for project managers, and offer a terrible, unbranded experience for your clients.
Manual spreadsheet tracking
Tracking billable hours in a spreadsheet and manually copying them into a Word document invoice at the end of the month is a recipe for lost revenue. It is slow, prone to data-entry errors, and looks amateurish to premium clients.
Disconnected project tools
If your team tracks time in one app, manages projects in another, and bills in a third, your agency is leaking money. Disconnected tools mean missed billable hours and a fractured view of project profitability.
How Nobevra handles client billing for marketing agencies.
A single, automated flow that ensures every hour worked translates into cash collected.
Track (Scope & Retainers)
Set up your recurring monthly retainers and log fixed-bid projects in the CRM. When a client requests extra work outside the retainer scope, log the overage directly against their profile instantly.
Bill (Automated Generation)
On the 1st of the month, Nobevra automatically generates the invoice. It pulls in the base retainer amount AND automatically appends any out-of-scope overages logged during the month into a single, beautiful PDF.
Collect (Client Portal)
The client receives an email linking them to your white-label portal. They view the invoice under your brand and pay via ACH or credit card in seconds. If they forget, automated reminders follow up for you.
Everything your agency needs. Nothing it doesn't.
The complete agency billing platform built to manage retainers, track overages, and look premium doing it.
Retainer billing software
Set your monthly retainer once and let the system handle the rest. Nobevra automatically generates and sends the invoice on your chosen billing date. It handles pro-rated first months and recurring overages flawlessly.
- Auto-generate monthly invoices
- Prorated billing support
- Recurring expense tracking
Agency CRM and invoicing
Manage every client account from a single, clean dashboard. Know exactly which clients have active retainers, which are on fixed-bid projects, and who is overdue on their payments. Centralized billing intelligence for your whole team.
- Unlimited client profiles
- Contact role management
- Client-specific billing rules
Invoice software for digital agencies
Your invoices should look as good as the work you deliver. Our platform allows for deep customization of your invoice templates. Add your branding, set exact color hex codes, and structure the line items to match your project proposals.
- Custom brand styling
- Proposal-matching line items
- Multi-currency support
Time & scope tracking
When a client asks for work outside the retainer, log the time directly against their profile. When the monthly retainer invoice generates, the system automatically appends these out-of-scope billable hours as separate line items.
- Overage hourly tracking
- Auto-append to retainers
- Custom hourly rates per staff
Automated dunning & reminders
Chasing payments damages client relationships. Our marketing agency invoicing tool sends polite, automated follow-ups based on your exact schedule (e.g., 3 days before due, on due date, 5 days late). Let the software be the bad guy.
- Custom reminder schedules
- Late fee automation
- Read receipts for invoices
Project profitability tracking
See exactly which clients are highly profitable and which are draining your resources. Track your overall Monthly Recurring Revenue (MRR) from retainers and forecast cash flow based on outstanding accounts receivable.
- Real-time MRR dashboards
- Client profitability metrics
- AR aging reports
Why email invoices delay payment
The 14-Day PDF Trap
When you email a PDF, your client has to download it, forward it to their AP department, log into their bank portal, and manually wire the money. The average time to complete this? 14 days.
The 45-Second Portal Solution
Sending them a link to a dedicated client portal allows them to click "Pay via ACH or Card" instantly. The invoice is marked paid immediately, and the money routes to your account.
White-label client portals get you paid faster.
Premium clients expect a premium billing experience. A raw PDF attached to an email feels outdated and adds friction to the payment process.
With Nobevra, your clients log into a secure portal hosted on your custom domain, featuring your logo and exact brand colors. We are completely invisible.
They can view their entire invoice history, manage their saved payment methods, and settle new retainer invoices in seconds.
Agencies that made the switch.
Join thousands of marketing agencies and creative studios who have stopped leaking billable hours.
"We unified our entire marketing agency's billing under the Elite Team Workspace. Role-based access ensures our accountants and creatives can collaborate securely."
Samuel
CEO, BodyFit Marketing & Sport Ltd.
"The CRM engine keeps all our consulting engagements perfectly tracked. Knowing exactly when a client views an invoice saves us countless follow-up emails."
Celestine Nzubbychukwu
Founder, MyStaff Consulting Limited
"The Growth Reports dashboard provides our UK operations with incredible insights. The lifetime value mapping is top-tier for our B2B strategy."
Micheal C.
Business Strategist, Pure Insight UK
Frequent questions
Everything you need to know about automating your agency's retainer workflow.
We may not be right for you if...
If you are a solo freelancer who only sends one or two simple invoices a month and doesn't need to track ongoing retainers or provide a branded portal, our full agency billing software might be more power than you need right now.
Is this a proper agency billing platform or just a generic invoice tool?
How does the retainer billing software work exactly?
Can my whole team access it, or is it just for the founder?
Does it really support a white-label client portal?
What makes this better than other invoicing software for agencies?
Does it handle client billing for marketing agencies with complex projects?
Stop chasing money. Start billing automatically.
Set up your retainers once. Nobevra handles the rest — every month, without you lifting a finger.
No credit card · Free plan · Cancel anytime